Normally, you can Bcc (blind carbon copy) an email to recipients easily with typing recipients’ email addresses into the Bcc filed in Outlook. However, there is no Bcc filed in the meeting window when we sending a meeting invitation. In fact we can send meeting invitations with Bcc by adding Resource attendees in Outlook.
To send meeting invitation with Bcc in Microsoft Outlook, you can do as following:
1. Shift to the Calendar view, and create a new meeting invitation:
- In Outlook 2010 and 2013, click the New Meeting button on the Home tab;
- In Outlook 2007, click the File > New > Meeting Request.
2. In the Meeting window, click the To button.
3. In the popping up Select Attendees and Resources dialog box, find out and select the attendees that you will bcc the meeting to, then click the Resources -> button, at last click the OK button. See screen shot:
Notes:
(1) Holding the Shift key, you can select multiple adjacent attendees with clicking the first one and the last one;
(2) Holding the Ctrl key, you can select multiple non-adjacent attendees with clicking each attendee one by one.
4. Now you get back to the meeting window, compose your meeting, and click the Send button.
Note: If you need to Cc (Carbon copy) a meeting to attendees, just add attendees into the Optional filed in the Select Attendees and Resource dialog box. See screen shot above.
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Matthew
#15731
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This doesn't work. Attendees are in the invite under resources it is not BCC
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Kathy scharmer Matthew
#15732
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I found the same thing. I'm trying to send a meeting invite to about 3000 people and don't want them scrolling through the names to get to the meeting invite.
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Reinier Veral Kathy scharmer
#15733
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This works but when you delete someone from the resource list (remove a person from the meeting), the invitation gets sent to all the other attendees.
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shontel Matthew
#15734
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If you send it to a colleague as a test like I did, this does work, they can accept and decline and they don't see who else was invited. yes they come up as resources at your end but they cant see that.
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Genevieve shontel
#15735
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This does not work, I tested it in house and all staff could see each other as a location
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Lainie Genevieve
#15736
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We are running into the same issue. When we e-mail addresses as a resource they display to everyone. Any help would be appreciated.
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Mohamed Ibrahim Lainie
#15737
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Do the same way as mentioned above and at last in location clear all the mails which you set as for BCC mail and put any name for it and send the mail.
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Lainie Genevieve
#15738
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We may have just figured out something. It may be that the actual e-mail field is not displaying. There is a display name that is equal to the e-mail address. We tried changing a display name to "Test" and what appeared was "Test." Now we will research how to take out the display name.
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cool Lainie
#15739
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within location type as online or location name, then choose scheduling and add users as resources.. it worked for me
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pat monkres
#15833
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How do you add CC or Bcc to your meeting invite. I dont want to have directors and ea's on the TO: box.Thanks.
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pat monkres
#15834
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Can you elaborate more on how to add Cc's on a meeting invite?
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Vicky
#17069
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The problem is that the invitees cannot accept or decline via the invite - they have to (know to) open the meeting in the calender and select their response from there.
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Harish
#18867
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Figured out a way to do this :-) However, it's not straight forward but requires 4 steps :sad: (1) Create a meeting invitation and send it to yourself.(2) Create a new email, bcc all the recipients.(3) Drag and drop meeting invitation from the outlook calendar window into the newly created email window with all the bcc'd recipients (The calendar invitation now appears as an attachment to the newly created email)(4) Request all senders to RSVP by following the below instructions (a) Open calendar attachment in the bcc'd email. (b) Select "copy to my calendar" at the extreme top left corner (of the attached meeting invitation window) which prompts the recipients to either accept, tentatively accept or copy the meeting to their calendar.
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Lisa Harish
#18868
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Hi Harish - I followed your instructions. The recipient received a message that says: You don't have appropriate permission to perform this operation.
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April Harish
#18869
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This worked out very well for me. Thank you so much for the assistance.
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Marta
#19954
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Harish, you are brilliant! Thank you :-)
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andy
#29512
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This doesn't make it BCC it puts their name in the location it might as well be in the invite this is a gap in Outlook I guess
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Miguel
#34630
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This is a brilliant hack, thank you, and it still works (and is needed) in 2021. Moving all the invitees to the Resources box (in desktop Outlook) works. You don't see it in the main invite window though (they still show in the Required box) however if you click the "Required" button to confirm, you'll see your list of invitees still in the resources box. Recipients won't see anybody else on the invite.
The only downside that I noticed is that depending on the recipient's email platform, you may or may not get Acceptances or Declines to the meeting. In my experiments, Gmail sent a response back that got recorded in the Tracking, but Hotmail didn't send a response even though the recipient clicked Accept.
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Vijay
#34850
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Perfect!! It works very well. Thank You.
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Michael Moore
#35309
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A problem with this approach is that it requires you to have your invitees in your people list. This is not always practical.
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Bev
#36193
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so in 2010 and 2013... i understand that you click on the word "required" and make sure names are in "resources".. then the evite goes as a bcc .. how do you turn off responses?
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Bing
#36677
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When I select Resources with email I plan for BCC, it turned to be Location change instead of BCC, does anyone know why? Thanks
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Jenelle Bing
#36678
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Mine did this too, but I just said not to update the location and proceeded from there. Worked.
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Sergio
#37055
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When sending a meeting BCC like stated here, can attendees see each other in the "Tracking" tab of the meeting?
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extendoffice.
#38249
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Problem tylko jest taki, że gdy ktoś prześle dalej to spotkanie z poziomu Outlooka to Outlook zacytuje nagłówek oryginalnego zaproszenia, a z nagłówka zaproszenia odczytasz wszystkie adresy zaproszonych. Nie działa. Jedyna opcja jaką znam, to wysłanie zaproszenia ze strony outlook.com Opcje odpowiedzi > Ukryj listę uczestników
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brenda bivaud
#38459
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Hi
How can we do this with the "new outlook" please
I am able to manage it
Thank you!
Brenda
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Amanda Lee brenda bivaud
#38471
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Hi there,
For newer versions, the To... button is replaced with Required and Optional. Click either one as you need and then add recipients in the Resources box.
Amanda
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David
#39688
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do it in online version of Outlook, in New meeting select Response options and use checkbox Hide attendee list.
it works only online, in your installed app this version isnt accesible - you know Microsoft...
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Jay
#40700
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This is not a proper hack.
Still invitees appear in other section.
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Ralse
#40879
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Too bad they again haven't thought of common everyday things when designing their software.
I need to invite several people who signed up for a vaccine, I do not think it's proper to make publicly known who signed up.
My only alternative is to create an invite per person.
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Amanda Lee Ralse
#40889
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David #39688
do it in online version of Outlook, in New meeting select Response options and use checkbox Hide attendee list.
it works only online, in your installed app this version isnt accesible - you know Microsoft...
Hi there,
You can try the above advice from David. 🙂
Amanda
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JP
#41214
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In new Outlook Desktop App, create new meeting -> scheduling assistant -> add resources (NOT required or optional attendees). The attendees will still receive RSVPs, but will not see who else is invited.
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